Office of Student Accounts (Bursar)

Third-Party Sponsors

Sponsored students are those for whom an agency outside the university is paying student fees. This usually is an employer but includes government agencies, Vocational Rehabilitation, Military branches, foreign governments, Trusts, 529 Plans and other such funding sources.

Students or organizations who have questions regarding the sponsor process or would like to set-up a sponsor account can contact us by email at

How does it work?

To initiate the sponsor process, students are responsible for obtaining and submitting their voucher indicating what portion of their tuition and fees should be billed to their sponsor. Depending on the sponsor, the voucher could be referred to as an authorization, letter of credit, financial guarantee or, for 529 plans, a letter indicating how many hours the student has remaining.

A voucher should include:

  • Student's name
  • University Identification Number (UID)
  • Authorized term (or dates)
  • Sponsor contact information: name, phone number, and mailing address
  • Amount or charge type authorized for payment.

Vouchers can be submitted via:

  • Email:
  • Mail: 2325 Chester Blvd., Richmond, IN 47374
  • Fax: 765.973.8365
  • In Person: Bursars Office, Whitewater Hall Room 102

By furnishing us your voucher, you are authorizing the release of pertinent student Bursar records as required for our office to invoice your sponsor.

To avoid late fees, vouchers should be submitted to the Office of the Bursar by the due date listed on the student's bill. Vouchers that are submitted after the fourth full week of a term may be declined and returned to the student. Payment of fees by the sponsor can't be conditional upon final grades, course completion or employment status.

Within 48 hours of receipt of the voucher, the Office of the Bursar will place a credit on the student's bursar account, which will defer the student's fee payment obligation and keeping the student's bursar account in good standing. The appropriate charges are transferred to the sponsor's account and invoiced after the term's refund periods are over. The invoice is due in full approximately 30 days later. If the invoice becomes past due, the Bursar Office will continue to follow up with the sponsor to determine why there is a delay in payment. If payment is not received or the sponsor does not respond, the student will receive an email to their university email account. In order for the student account to remain in good standing, the sponsor must pay or contact us within 14 days. At this point, the student should follow up with the sponsor to determine why the sponsor has not paid. In most cases, the sponsor needs additional information from the student.

Due to the nature of the sponsor process, most sponsor credit adjustments or cancellations happen late in the semester, once the Bursar Office has exhausted all efforts to collect the balance. It is important for sponsored students to monitor their university email as that is the official means of communication for the university. A credit on the student's bursar account does not mean the sponsor has fulfilled their obligation

Failure on the part of the sponsor to pay shall result in charges reverting back to the student's bursar account. Often this results in a past due balance on the student's account, subject to late fees and service restrictions at the University. IU East reserves the right to decline further authorizations from the sponsor when the student's bursar account remains past due