Dropping and/or Adding Classes
The procedure for dropping or adding classes varies depending on when you decide to drop or add a class. There are essentially three schedule adjustment time periods:
- Up to and including the first week of classes
- Second week through the ninth week of classes (Auto "W" period)
- After the ninth week of classes (after auto "W" period)
Costs, procedures, and consequences vary among periods, so please read carefully below.
Through the first week of classes
- During the first week of classes, students may make class schedule changes, via their OneStart~Student Center
- Students may continue to register for classes, adjust their class schedule (i.e., drops, adds, section changes), or totally withdraw from all classes, via their OneStart~Student Center
- Students do not need any forms or signatures to drop or add courses during the first week of classes.
After the first week of classes (auto "W" period)
- Registration ends upon conclusion of the first week of classes.
- Students may not add courses to their class schedule or change sections.
- Students may, however, drop some or all courses from their schedule via OneStart ~ eDROP.
- Students do not need any forms or signatures to drop courses during this timeframe.
Using eDrop (click here for a printable PDF version of eDrop instructions)
- Log into OneStart https://onestart.iu.edu.
- On the Services tab, click Student Self-Service in the sidebar, and under Services & Information, click eDrop/eAdd Classes.
- Click Drop Only.
- On the eDrop info page, go to the bottom and click the click here to access the system link.
- Select the course/s you would like to drop and click "Continue."
- Review your eDrop request. If you selected the wrong course, click "Back" to return to the previous screen.
- Once you have carefully reviewed the conditions, Accept the conditions, and click the "Submit for Approval" button.
- A confirmation page will display. We highly recommend that you print this confirmation page for your records!
- If you would like to drop another class, click "Create another request." Follow the above steps to drop another class.
- When you are finished, click "Close window."
Submitting an eDrop request is not a confirmation that the course has been dropped from your schedule. Once submitted, your eDrop request will be routed to the appropriate advisor, department chair, and/or dean for approval. Once approved, your request will be processed and an email confirming that the Drop is official will be sent to your University email account. Until you receive an email which says the Drop has been approved and processed, or until you confirm via My eDocs that the status of your request is FINAL, you are still enrolled in the course. All rules and requirements still apply, and you should continue to attend the class.
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After the ninth week of classes, "W" no longer automatic
(OneStart ~ Student Self-Service ~ eDrop services are turned off)
- Student picks up a DROP ONLY FORM from the Office of Student Records (WZ116) or School Dean's office.
Note: These forms are also available at the Connersville and Danielson Learning Centers. - Student fills out the form, signs it, and obtains signatures from his/her academic advisor, Bursar, and Financial Aid.
Note: Students, dropping classes during this period, must obtain their instructor's signature. - The instructor assigns a grade of "W" or "F" and forwards the top white copy to the division chair/dean for his/her signature (it is now a "grade sheet"). The instructor keeps the yellow copy for his/her records and the gives the student the pick copy. [Student is finished at this point.]
- After the division chair/dean signs the white copy, his/her office will forward it to Student Records for processing as a "final grade."
Please note:
If the student wishes to drop ALL of his/her classes, they need to process a Total Withdrawal form, as well as separate Drop Only form for each of their classes. The signature of the Retention Coordinator is required for all Total Withdrawals.
Even Exchanges
Courses with the same number of credit hours and course-related fees can be evenly exchanged during any given refund period.
Auditing a Course
Courses may be taken on an official "audit" basis. No credit will be given for the course; the audited course will be indicated on the student's transcript with a grade of NC. The student must discuss course work expectations with the instructor and it is up to the instructor to approve or not approve the student's request to audit the course.
- New students must apply for admission to the University by submitting the application for admission and the $25 application fee. High school and college transcripts are required if the student intends to pursue a degree program.
- Students may register to audit a course during any of the regular registration periods.
- Courses taken for audit do not apply toward any academic degree and do not count as part of a student's full-time or part-time course load for purposes of financial aid or for loan deferments.
- Tuition for an audited course is the same as that as for a credit course.
- Students considering this option should discuss it carefully with their academic advisor to see if this the best choice or if another grading option, such as pass/fail, may be more appropriate.
- Schools, in some cases, do not allow students to register for a class for credit after taking it on an audit basis. Consult with your advisor prior to making the decision to audit a course.
- Course work transcripted as "NC" may not subsequently be changed to credit. Any change of from audit-to-credit, or vice-a-versa, must be completed during the first week of classes during the Fall or Spring terms, or prior to the second class meeting during a Summer session. The signature of the instructor is required for this change of enrollment.
- Any school or department has the option to exclude auditors from a particular course or remove auditors during the first week of the semester in order to permit credit seeking students to enroll. In such cases, the auditor will receive a 100% refund of fees.
- The instructor or school dean (or designated representative) must grant permission allowing a student to audit a class.
Financial Aid
Students who are receiving some form of financial aid must contact the Financial Aid Office after adjusting their class schedules.
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Refunds and Charges
Any credits or charges resulting from a schedule adjustment will be reflected on your next account statement. Refunds of credit balances will be issued in the form of a check and mailed to the address on file with the Office of the Registrar. Direct deposit of refund checks is also available. Please contact the Office of the Bursar (Student Accounts) for more information.
Refund Schedule
Credit hour and directly related course fees are credited to your account upon proper withdrawal from and according to the following schedule:
| Classes Lasting One Week or Less | |
|---|---|
| 100% fee refund | First Day of Class |
| 50% fee refund | Second Day of Class |
| Classes Lasting 2-4 Weeks | |
| 100% fee refund | First and Second Day of Class |
| 50% free refund | Third and Fourth Day of Class |
| Courses Lasting 5-7 Weeks | |
| 100% fee refund | First Week of Class |
| 50% fee refund | Second Week of Class |
| Courses Lasting 9-14 Weeks | |
| 100% fee refund | First Week of Classes |
| 75% fee refund | Second Week of Classes |
| 50% fee refund | Third Week of Classes |
| 25% fee refund | Fourth Week of Classes |
Refund Appeal Procedure
Students who have significant or unusual circumstances that require withdrawal from class after the refund period can appeal their refund calculation. The refund appeal process is as follows:
- Begin by withdrawing from the class by filing the proper forms with the Office of Student Records.
- Contact the Office of the Bursar to obtain the necessary appeal form. This form must be returned to the bursar within three weeks of withdrawal. Appeals received after this period will not be considered.
- Your appeal will be sent to the Refund Appeals Committee for consideration. You can appear before the committee if you so desire. The bursar will contact you directly regarding the committee's decision.
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Dropping & Adding
