Dropping and/or Adding Classes
The procedure for dropping or adding classes varies depending on when you decide to drop or add the class. There are essentially three periods of time for dropping or adding:
- Up to and including the first week of classes
- Second week through the ninth week of classes, inclusive
- After the ninth week of classes
Costs, procedures, and consequences vary among periods, so please read carefully below.
Through the first week of classes
(OneStart self-service registration and drop/add services are still turned on)
- Students may make any/all class schedule changes, via OneStart, with their username and password.
- During this timeframe, students may continue to register for classes, adjust their class schedule (i.e., drops, adds, section changes), or totally withdraw from all classes, via OneStart..
- Students do not need any forms or signatures to drop or add courses during the first week of classes.
- Students will be able to access Self-Service registration services, via OneStart, through the end of the first week of classes.
After the first week of classes, the automatic "W" period
(OneStart self-service registration and drop/add services are turned off)- Student picks up a Schedule Change Form from the Office of Student Records (WZ116) or the School Dean's office.
Note: These forms are also available at the Connersville and Danielson Learning Centers. - Student fills out the form, signs it, and obtains signatures from his/her academic advisor, Bursar, and Financial Aid. NOTE: Students do not need to obtain an instructor's signature in order to drop a class during the automatic "W" period. Classes cannot be added, nor can sections be switched after the first week of classes unless the class has not yet begun.
- Student returns completed form to Student Records for processing. Student Records will then give the student the pink copy of the Schedule Change Form and a new Schedule Confirmation reflecting the drop.
Please note:
If the student wishes to drop ALL of his/her classes, then they will process a Total Withdrawal form (no other forms are required during this timeframe). The signature of the Academic Advising Center Director is required for all Total Withdrawals.
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After the ninth week of classes, "W" no longer automatic
- Student picks up a DROP ONLY FORM from the Office of Student Records (WZ116) or School Dean's office.
Note: These forms are also available at the Connersville and Danielson Learning Centers. - Student fills out the form, signs it, and obtains signatures from his/her academic advisor, Bursar, and Financial Aid.
Note: Students, dropping classes during this period, must obtain their instructor's signature. - The instructor assigns a grade of "W" or "F" and forwards the top white copy to the division chair/dean for his/her signature (it is now a "grade sheet"). The instructor keeps the yellow copy for his/her records and the gives the student the pick copy. [Student is finished at this point.]
- After the division chair/dean signs the white copy, his/her office will forward it to Student Records for processing as a "final grade."
Please note:
If the student wishes to drop ALL of his/her classes during this time frame, they need to process only one Total Withdrawal form, but a separate Drop Only form for each class. The signature of the Academic Advising Center Director is required for all Total Withdrawals.
Even Exchanges
Courses with the same number of credit hours and course-related fees can be evenly exchanged during any given refund period.
Financial Aid
Students who are receiving some form of financial aid must contact the Financial Aid Office after adjusting their class schedules.
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Refunds and Charges
Any credits or charges resulting from a schedule adjustment will be reflected on your next account statement. Refunds of credit balances will be issued in the form of a check and mailed to the address on file with the Office of the Registrar. Direct deposit of refund checks is also available. Please contact the Office of the Bursar (Student Accounts) for more information.
Refund Schedule
Credit hour and directly related course fees are credited to your account upon proper withdrawal from and according to the following schedule:
| Classes Lasting One Week or Less | |
|---|---|
| 100% fee refund | First Day of Class |
| 50% fee refund | Second Day of Class |
| Classes Lasting 2-4 Weeks | |
| 100% fee refund | First and Second Day of Class |
| 50% free refund | Third and Fourth Day of Class |
| Courses Lasting 5-7 Weeks | |
| 100% fee refund | First Week of Class |
| 50% fee refund | Second Week of Class |
| Courses Lasting 9-14 Weeks | |
| 100% fee refund | First Week of Classes |
| 75% fee refund | Second Week of Classes |
| 50% fee refund | Third Week of Classes |
| 25% fee refund | Fourth Week of Classes |
Refund Appeal Procedure
Students who have significant or unusual circumstances that require withdrawal from class after the refund period can appeal their refund calculation. The refund appeal process is as follows:
- Begin by withdrawing from the class by filing the proper forms with the Office of Student Records.
- Contact the Office of the Bursar to obtain the necessary appeal form. This form must be returned to the bursar within three weeks of withdrawal. Appeals received after this period will not be considered.
- Your appeal will be sent to the Refund Appeals Committee for consideration. You can appear before the committee if you so desire. The bursar will contact you directly regarding the committee's decision.
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