Grades and Grading Policy
Faculty have the responsibility of evaluating a student's performance and assigning a grade for the course. They select grades from the list below and have the discretion of using or not using plus and minus grades. The Registrar uses these grades to compute both a semester and cumulative grade point average (GPA). GPA - Online Calculator
|A+||4.0 (highest passing grade)|
|D-||0.7 (lowest passing grade)|
|F||0.0 (failing grade)|
|FN||0.0 (failing grade for "stopped attending")|
|FNN||0.0 (failing grade for "never attended")|
|R||Deferred Grade (For courses which may not be completed in one term)|
|NC||Course taken on an Audit basis (No Credit)|
|NR||Grade not yet submitted by the instructor. After instructor submittal, the true grade will replace the NR.|
|W||Withdrew after the first week of classes. Grade will appear on transcript|
|WX||Withdrew through the first week of class. Grade will not appear on transcript|
|WZ||Changed sections of the same course. Grade will not appear on transcript|
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Indiana University East no longer mails grades at the end of each term/semester. Students who wish to view their grades online may do so through OneStart (www.onestart.iu.edu). Here are the steps:
- Once logged into OneStart...
- Click on the Go to Student Center link...
- Click the "My Academics & Grades" link under Academics...
- Click the "View Grades" link under Term Information, or...
- Click the "View My Unofficial Transcript" link under Transcripts
Entering Final Grades (Faculty)
To view and/or print instructions on how to enter final grades via OneStart, click link.
To view and/or print instructions on how to move final grades from Oncourse CL into SIS, click link.
In compliance with University Faculty Council Policy (FN Non-Attendance, March 1999), faculty members are required to differentiate students who fail a class because they quit attending from those who failed the class on merit.
The failing grade of FN should be given to those students who initially attended your class but, at some point during the term, stopped attending and that was the basis for their failure. If you enter a grade of FN, a last date of attendance must also be entered into the Last Date Attend field. Give your best date for when the student either last attended or participated in the course. This may be the last quiz or assignment that was turned in or, if you take attendance, a more exact date.
The system will not let you enter a date in this field that is not within the term begin and term end dates. Please note that "spotty attendance" does not justify the use of the FN grade. In order to use the FN grade, there should be a clearly defined point in the term in which the student stopped attending. The grade of FN will be treated on the transcript in the same way we handle the grade of F. The student will not see the FN. Should you award an FN grade, please record the date you provided on the roster in your own records, such as your grade book. Use of the grade will provide documentation required by the auditors to comply with federal financial aid regulations.
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If the student never attended the class, enter a grade of FNN. It is not necessary to enter a Last Date of Attendance with the FNN grade. The grade of FNN will be treated on the transcript in the same way we handle the grade of F. The student will not see the FNN.
You should, of course, still award an F to any student whom you have determined has "earned" it, whether as a result of poor academic performance or spotty attendance.
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Final Grade Reports
Final grade reports are no longer mailed. Students may access their grades and unofficial transcripts via the online student self-service OneStart portal at www.onestart.iu.edu.
The grade of "I" (Incomplete) may be given to a student whose work in a course is satisfactory except that some terminal aspect of the course requirements have not been completed. The grade of "I" will only be given if the instructor has sufficient reason to believe that failure to complete the requirements of the course was beyond the student's control and that it would be unjust to hold the student to the time limits normally fixed for completion of the required work. "I" Grade Submission Form (faculty use only).
By assigning an Incomplete, an instructor implicitly authorizes and requires the "I" grade to be automatically changed to an "F" at the end of the appropriate time period, if that instructor does not otherwise act to remove or extend the "I." Both the student and the instructor in whose course the student received the Incomplete will be notified of this change of grade. A student may not enroll in a course in which the grade of records is an Incomplete.
Generally, the time allowed for the removal of an Incomplete is one calendar year from the date of its recording. It may, however be less, if specified by the instructor.
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The option that permits students to designate courses to be taken for either a Pass (P) or Fail (F) grade is available to all undergraduate students for a maximum of two elective courses. The course selected for P/F must be an elective; it may not be used to satisfy requirements for institutional or degree programs. Students must file a P/F option request at the time of registration, and that status cannot be changed after the course has begun. Students should consult with the academic advisor and school dean prior to submitting the P/F option request. The school dean is responsible for determining the elective nature of the course and signing the request form. Once approved, the P/F option request form is forwarded to the Office of Student Records for processing.
Instructors will not be notified of those students registering for the P/F option. A final letter grade will be submitted by the instructor and any grade other than an F, FN, or FNN will be converted to S. A grade of S is not counted in computing grade point averages; however, a grade of F is included in that average.
Students taking courses on the IU East campus, but completing their degree program on another IU campus or on the Purdue University campus, should adhere to the P/F policy and transfer credit policy of that campus.
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Courses may be taken on an official "audit" basis. No credit will be given for the course; the audited course will be indicated on the student's transcript with a grade of NC. The student must discuss course work expectations with the instructor and it is up to the instructor to approve or not approve the student's request to audit the course.
- New students must apply for admission to the University by submitting the application for admission and the $35 application fee. High school and college transcripts are required if the student intends to pursue a degree program.
- Students may register to audit a course during any of the regular registration periods.
- Courses taken for audit do not apply toward any academic degree and do not count as part of a student's full-time or part-time course load for purposes of financial aid or for loan deferments.
- Tuition for an audited course is the same as that as for a credit course.
- Students considering this option should discuss it carefully with their academic advisor to see if this the best choice or if another grading option, such as pass/fail, may be more appropriate.
- Schools, in some cases, do not allow students to register for a class for credit after taking it on an audit basis. Consult with your advisor prior to making the decision to audit a course.
- Course work transcripted as "NC" may not subsequently be changed to credit. Any change of from audit-to-credit, or vice-a-versa, must be completed during the first week of classes during the Fall or Spring terms, or prior to the second class meeting during a Summer session. The signature of the instructor is required for this change of enrollment.
- Any school or department has the option to exclude auditors from a particular course or remove auditors during the first week of the semester in order to permit credit seeking students to enroll. In such cases, the auditor will receive a 100% refund of fees.
- The instructor or school dean (or designated representative) must grant permission allowing a student to audit a class.
- Scope and Effective date
- This policy specifies the procedures for grade appeals for courses taught at Indiana University East. This includes any courses for which Indiana University East had the primary oversight. This policy takes effect for any grade appeal that is initiated 30 calendar days after this policy is passed.
- Limitations of Time
- Grade appeal must be initiated in writing to the instructor of record within 30 calendar days after the student's grade was posted. After 30 calendar days a student may only appeal a grade if severe circumstances have prohibited the student from filing on time. Examples of such circumstances include military deployment or catastrophic illness.
- Initial Appeals Process
- Students who are dissatisfied with the grade received in a course should contact the instructor and attempt to resolve the matter amicably and informally. Should the instructor not be available to the student, the School Dean will act as a liaison between the instructor and the student.
If an amicable solution is reached, the instructor should file a "Change of Grade" form. The instructor should declare that to the best of his/her knowledge no other student has been treated inequitably as a result of the decision. The instructor's decision is subject to approval by the School Dean, and the Executive Vice Chancellor for Academic Affairs. The instructor may appeal a denial by either the School Dean or the Executive Vice Chancellor, as outlined in the "Grade Change Policy".
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Extended Appeals Process
If an amicable solution as described in "Initial Appeals Process" cannot be reached, the student may formally appeal the grade.
A student may appeal each given grade only once. The appeal must first be directed to the instructor. (If the instructor is not available, the student may directly appeal to the School Dean.) If the student is not satisfied with the instructor's decision the student may appeal the instructor's decision to the Dean of the School in which the course was offered. Both the instructor and the student may appeal the decision of the School Dean chair to the Executive Vice Chancellor for Academic Affairs. The Executive Vice Chancellor will forward the appeal to the Admissions and Academic Affairs Committee, whose decision will be final.
Procedure for Extended Grade Appeals.
Students may obtain all relevant information regarding their grade, including definite information about what factors contributed to this grade, the respective weight of each of the factors, copies of the student's work, and the instructor's evaluations of this student's work. The student is not entitled to copies of others' work or the grade book for the entire course. Instructors are therefore encouraged to preserve all course material until the 30-day deadline after the end of the semester has passed. Once the student has filed an appeal, the instructor of the course is obligated to preserve all evidence that may be of importance for the grade appeal.
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Format of Appeal
Any grade appeal must be in writing. The letter of appeal must contain the following information:
The student's name, student ID number, and correct mailing address; the course in question, the semester in which the course was taught, the name(s) of the instructor(s); the assigned grade; the date of the appeal.
Concise arguments about why the instructor would have been obligated to assign a better grade. It is the student's responsibility to list all such arguments in this letter of appeal. If more than one argument is given, the student must structure the appeal so that this distinction is apparent. Once the appeal has been made, the student may not add or change arguments. The student is therefore encouraged to draft and review the appeal very carefully.
The argument(s) above must be supported by verifiable evidence. The student should list specific sources that can be used to verify each claim made in the arguments. This list may include references to literature, a copy of the course syllabus, or a list of witnesses that are willing to verify the account of an event. The student may also list evidence that the instructor of the course may have, for example, the student's final exam, or electronic documents over which the instructor has custody (e.g., postings to course discussion forums). It is the student's responsibility to explain the significance of each item listed. Students are discouraged from providing copies of lengthy documents. Instead, the appeal should summarize the lengthy documents. The student must furnish the documents if this is requested later.
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Standard for Granting a Grade Appeal
At least one of the arguments in the student's appeal must be valid in the sense that it is demonstrated (assuming the veracity of the circumstances cited) that the instructor would be obligated to assign a better grade.
The circumstances cited in the argument above can be independently verified.
Process for Grade Appeals
Should the instructor of the course agree that the student's appeal should be granted he/she may use a "Change of Grade" form to change the grade. The instructor should briefly explain why the student's appeal meets the standard above. The instructor's decision is subject to approval by the School Dean, and the Executive Vice Chancellor for Academic Affairs. The instructor may appeal a denial by either the School Dean or the Executive Vice Chancellor to the Admissions and Academic Affairs Committee, whose decision will be final.
Should the instructor disagree with the student's argument, he/she should explain in writing why each of the student's arguments fails the standard needed for a grade change.
Appeals to the School Dean must be made within 15 calendar days after the student has been notified of the instructor's decision. In appealing to the School Dean, the student may rebut the instructor's analysis. The student may list new documentation only in support of this rebuttal, but not in support of the original arguments. The School Dean will analyze the appeal, the instructor's response, and the student's rebuttal, and make a written decision based on the standards cited above. Should the School Dean approve the student's appeal, the instructor must be informed of this decision. If the instructor does not appeal (or declare an intent to appeal) within 15 working days after being notified, the School Dean will file a "Change of Grade" form along with a copy of the written decision to the Registrar's Office.
Appeals to the Executive Vice Chancellor of Academic Affairs must be made within 15 calendar days after the appealing party has received the School Dean's decision. If an appeal to the Executive Vice Chancellor is made, the appealing party must submit a rebuttal to the School Dean's decision. The Admissions and Academic Affairs committee will consider appeals in closed session. In evaluating the veracity of the circumstances cited, the Committee may (at its discretion) call the student, the instructor and/or School Dean, or other parties. Persons called by the Committee may be accompanied by a person of their choice for emotional support or for advice. Such persons, however, are not permitted to answer questions or otherwise participate in the discussion. The committee may also ask for some of the supporting evidence.
The committee will make the final decision in an executive session. The decision must be based on the above standards. To change the decision of the School Dean, at least half of the number of committee members (excluding members who recused themselves) must vote in favor. The committee will notify the student of its decision. If the committee upholds the student's grade appeal, a "Change of Grade" form with a copy of the committee's decision will be submitted to the Registrar's office.
Degree seeking students can enroll in a subsequent required course while appealing a grade of a prerequisite course. If the prerequisite course grade appeal is denied, the student will immediately withdraw from the course for which the appeal course was a prerequisite.Passed by Faculty Senate: 12/7/04; Revised 5/4/10
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Petition for Grade Replacement - X Option (front of form - back of form)
The purpose of this policy is to allow students who have done poorly in a course to repeat the course and remove the weight of the earlier grade from the student's cumulative grade point average. The IU East Faculty Senate sees this policy as an expansion of the University Faculty Council policy (UFC April 10, 1984 and its EFS amendments – "FX" Policy) by extending the replacement option to courses in which students receive any grade rather than just grades of F.
A student may retake any undergraduate course and petition for exclusion of the previously earned grade from the cumulative GPA after repeating the course. A student may apply this grade replacement option for a maximum of 15 credit hours. This option may be exercised no more than two times for each course. Each attempt will count toward the 15 credit hour limit. Please note that "F" grades that have been assigned as the result of academic misconduct (i.e. plagerism) may be "repeated for credit" but may NOT be "replaced" with an "FX" by this or any other grade replacement policy.
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Extension of FX PolicyThis policy replaces the use of the FX policy (UFC Action April 10, 1984). Previously granted FX grades will be honored under this policy; the number of credit hours for which the FX option has been used will contribute to the count of credit hours for which this policy applies.
This policy is effective upon being enacted. Students may replace any previously earned grades with grades earned during or after Spring 2004. The FX policy still applies if a student wishes to replace an F with the grade earned in a course retaken during a semester prior to Spring 2004.
Grades and courses for which this option is available
Grade replacement under this policy is only available for undergraduate courses with fixed credit. Grades in courses with variable topic may not be replaced unless the topics, rigor, expected competencies, and work-assignments in both courses are the same. The determination of equivalency is made by the faculty. Under this policy, any grade may be replaced by the grade in the retaken course. A grade of "W", "I", or "NC" cannot be used to replace another grade.
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This policy only excludes certain grades from the calculation of the grade point average. All grades will remain part of the student's academic record; a notation on the transcript will indicate if a grade is not included in the GPA calculation. The provisions apply to undergraduate courses taken by students pursuing an undergraduate degree only. If a degree has been awarded, in no case may a grade be replaced for a course taken prior to the award of that degree. Schools and programs with selective admissions criteria may use a GPA calculation that does not honor the grade replacement under this policy in determining admissibility, academic standards, honors and graduation criteria.
Petition for Grade Replacement - X Option (front of form - back of form)
Students may petition for grade replacement under this policy at any time after repeating the course. The petition is made on a course-by-course basis. Once a grade replacement has been entered in a student's academic record, it may not be rescinded. The registrar's office will – in consultation with the Vice Chancellor for Enrollment Services and the Admissions and Academic Affairs Committee – establish a procedure consistent with this policy.
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Grades Earned at other IU campuses
Students who take a course at another IU campus and subsequently repeat that course at IU East may petition for grade replacement under this policy. However, replacement of grades earned at another IU campus is subject to the policies and procedures at that campus. The registrar at IU East shall forward petitions for grade replacement to the appropriate registrar and shall act as a liaison between the divisions and faculty who are responsible for evaluating the replacement.
Honoring grade replacement requests from other IU campuses
IU East joins all other IU campuses in honoring the principle that the grade policies on the degree granting campus are applicable for each student. Hence, if an IU East student transfers to another campus with different grade replacement policies, IU East will honor requests from that campus, on behalf of the student, to replace an IU East grade that may not be replaceable under this policy. Were the student to return to IU East for graduation, however, that grade exclusion may not apply. In such a case, the student may petition to the degree-granting division to honor the IU sister-campus's grade replacement policy.
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Grades earned outside the IU system
Grades earned outside the IU system cannot be used to replace grades earned at IU East.
Grade replacement with courses using different course numbers
A student may petition to replace a grade in one course with the grade earned in another course, provided that the two courses are equivalent. The determination of equivalency of the two courses is made by the appropriate division chair and the faculty of the subject area. In order to establish equivalency, the faculty must determine that topics, rigor, expected competencies, and work-assignments in both courses are equivalent. A comparison of course descriptions alone is not adequate to establish equivalency. Students may not petition for grade replacement on the basis of having proved competency by successfully completing a subsequent course, through life experience, or through testing. [Explanation: This provision is meant to be used in cases where a course number has been changed, or where the two different course numbers are used for essentially the same course.]
Passed: IU East Faculty Senate 3/2/04
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