Student Records

Changing your Name

To view your name in the Student Records database...

  1. Login to OneStart (http://onestart.iu.edu).
  2. Click on the Go to Student Center link.
  3. Scroll down to the Personal Information section.
  4. Click on the Names link.
  5. NOTE: In OneStart, you'll see that you have a "Primary" (i.e. legal) name and a "Preferred" name. You may edit your preferred name only. In order to change your primary/legal name, please see the instructions below.

Currently Enrolled Students

Students whose names have been legally changed (see note below if you are a student employee ) should go to the Office of the Registrar, Whitewater Hall 116, and file a change of name form. Legal documentation, such as a copy of a social security card, marriage certificate, or official court document, must be provided to support the name change. This name change will be reflected on the student’s official academic record.

Employees

Hourly Employees must complete a Personal Data Change Form and take it to Human Resources, Whitewater Hall 124. Legal documentation, such as a copy of the social security card, marriage certificate, or official court document, must be provided to support the name change.

Academic Appointees (graduate assistant or associate instructor) must complete a Personal Data Change Form and take it to Human Resources, Whitewater Hall 124. Legal documentation, such as a copy of a social security card, marriage certificate, or official court document, must be provided to support the name change.

Former students

If you are not currently enrolled and are no longer living in the Richmond area, you may send your name change request by mail, or fax. The following information should be included in your request:

  • Your 10-digit University ID Number (or the last four digits of your SSN)
  • Exact name that now appears on your university record
  • "New" name as you want it to appear on your university record
  • Your written signature
  • Reason for change (ie, marital status change)
  • Copy of legal documentation, such as a copy of a social security card (only if submitting by mail; do not fax the SSN card), copy of a marriage certificate, or official court document that supports the name change

Name change requests should be sent (via mail or fax) to:

Office of the Registrar
Indiana University East
Whitewater Hall 116
2325 Chester Blvd
Richmond , IN 47374
Fax: (765) 973-8288

NOTE: Students who were employed by the university and have legally changed their name:

Former Hourly Employees

Call Human Resources at (765) 973-8487 or complete a Personal Data Change Form and mail it to:

Office of Human Resources
Indiana University East
Whitewater Hall 124
2325 Chester Blvd
Richmond, IN 47374

Legal documentation, such as a copy of the social security card, marriage certificate, or official court document, must be provided to support the name change.

Former Academic Appointees

Call Human Resources at (765) 973-8487 or complete a Personal Data Change Form and mail it to:

Office of Human Resources
Indiana University East
Whitewater Hall 124
2325 Chester Blvd
Richmond, IN 47374

Legal documentation, such as a copy of a social security card, marriage certificate, or official court document, must be provided to support the name change.