Registrar & Student Records

Military Reservists Called to Active Duty

Indiana University realizes students who are members of the U.S. armed forces may be called to active duty, specialized training, or as part of disaster relief efforts with little notice. While the following policy does NOT pertain to initial active duty training (i.e. basic training), this policy is provided in order to minimize disruptions or inconveniences for students fulfilling their unanticipated U.S. military responsibilities in the midst of an academic term/session.

approved 12/11/2008

Student Options

  • Any student called to active duty, specialized training or as part of disaster relief efforts may withdraw from all courses and receive a 100% refund of tuition and fees.
  • With the permission of the instructor(s), a student may receive an incomplete or a final grade in some or all of the courses taken.

Either option may occur anytime during the semester through the end of final examinations. If the withdrawal is processed after the first week of classes, the grade of W will be assigned. Students receiving financial aid will be subject to the refund policies as provided for by the agencies sponsoring the aid.

The request to withdraw needs to be made within one week of official notification by the military service and may be made by either the student or other responsible party who has the student's military information.

Submitting Request for Withdrawal

Students who wish to withdraw from courses as a result of being called to active duty, specialized training, or disaster relief efforts must provide a copy of their orders to the Registrar’s Office (WZ 116) along with a signed note asking to be withdrawn.

The Office of the Registrar provides a one-point-of-contact process for withdrawals so students won’t need to visit various offices. Students or other responsible parties may wish to contact the Registrar's Office first to begin the withdrawal process based on some official military documentation, with the understanding that a copy of the orders would need to be forthcoming.

Students who cannot enroll for a future term or who need to withdraw from a current term due to military commitments can also be placed on a military leave of absence that will extend access to their IU computer and email accounts while they are gone. A copy of orders provided to the Registrar’s Office (WZ 116),, will initiate this action.


If you have questions about this process or need to request withdrawal from classes due to military orders, please contact:

Dennis Hicks, Registrar
Retired Navy Warrant Officer (CWO2)
Indiana University East
Whitewater Hall, 116G
2325 Chester Blvd.
Richmond, IN 47374
Toll Free: (800) 959-EAST