Federal regulations require that Indiana University East establish a policy to monitor the academic progress of students who apply for and/or receive financial assistance. A student must be admitted to the university and enrolled in a degree-seeking program to be eligible for assistance. The Satisfactory Academic Progress (SAP) standards listed below apply to all aid applicants at Indiana University East whether or not aid was received for prior coursework. In addition all students, whether receiving aid or not, must meet Indiana University East academic standards.
How often is progress checked?
Your progress at Indiana University East will be checked when you apply for aid, submit a FAFSA, or after spring grades from the prior year are recorded, whichever is later. Students enrolled in a summer term will also be checked after spring grades are recorded. If, at that time, a student is below the SAP standards they will have to appeal for financial aid eligibility.
What are the requirements?
Recipients of federal financial assistance are expected to attend classes throughout the term. Repayment of federal aid already received may be required if it is determined that the student stopped attending classes but did not officially withdraw from the University. To remain eligible for financial assistance, a student must demonstrate satisfactory progress toward completion of their degree according to the following standards:
Requirements for Undergraduates
- A cumulative grade point average (GPA) of 2.0 or better. If your declared major requires a higher cumulative grade point average, then your progress will be measured against the major requirement.
- Successfully complete at least 75% of total attempted coursework
- Complete their degrees in no more than 160 credit hours attempted. This is also known as maximum timeframe which can not exceed 150% of the length of the program. Changes in major or degree are not exempt from this and must appeal.
Attempted coursework includes courses that are repeated or FX'ed. Courses dropped at the beginning of the term where no W grade is assigned (generally the first week of the course), are not counted as attempted courses. Attempted coursework also includes all accepted transfer credit hours.
Grades of W, F, FN (failure with non-attendance), FNN (failure with no attendance), FX (failure with a grade replacement), NC, and I (Incomplete) are not considered successful completion of a course. If you receive a grade change please indicate that in your appeal statement. Grades used for SAP are as of the day the review process is completed, any updates to grades are the responsibility of the student to bring forth to the committee.
For SAP purposes, your completion rate will be rounded to the nearest whole percentage. For example, completing 6 out of 9 attempted credit hours would result in a completion rate of 67%. Hours successfully completed include those with grades of A, B, C, D, P, R, and S. Unsuccessful completion (included in total hours attempted in the formula above) includes grades of F, FX, I, and W. Transfer hours are counted as both attempted and completed.
Attempted Hours may include:
• Hours accepted for transfer
• Repeated coursework
• Coursework in which a student is granted academic forgiveness
• Consortium coursework
• Courses that are noncredit remedial and enrichment (please note that IUE no longer offers noncredit remedial coursework, but other IU campuses do).
Audited courses are not included in the SAP calculation. Regardless of if a student received Title IV aid during a period of enrollment or not, coursework on the IU transcript is evaluated wiuthin the SAP parameters listed on this page.
Undergraduates seeking a second bachelor's degree will be evaluated by the same standards as other undergraduate students, and will be required to submit a SAP appeal annually if their credit hours attempted is greater than 160.
Requirements for Graduates
- Cumulative grade point average (GPA) of 3.0 or better for all majors except Master's of Teaching Mathematics which is held to a cumulative grade point average (GPA) of 2.75.
- Successfully complete at least 75% of total attempted coursework.
- Graduate students enrolled in a Master’s of Education must complete their degree in no more than 50 credit hours attempted.
- Graduate students enrolled in a Master’s of English must complete their degree in no more than 48 credit hours attempted.
- Graduate students enrolled in a Master's of Management must complete their degree in no more than 48 credit hours attempted.
- Graduate students enrolled in a Master's of Nursing must complete their degree in no more than 52 credit hours attempted.
- Graduate students enrolled in a Master’s of Social Work must complete their degree in no more than 80 credit hours attempted.
- Graduate students enrolled in a Master's of Teaching Mathematics must complete their degree in no more than 48 credit hours attempted.
- Teacher’s Certification students, although restricted to loans at the undergraduate level, are evaluated for SAP as graduate students.
Attempted coursework includes courses that are repeated or FX'ed. Courses dropped at the beginning of the term where no W grade is assigned (generally the first week of the course), are not counted as attempted courses. Attempted coursework includes all accepted transfer credit hours.
Grades of W, F, FN, FNN, FX, NC and I (Incomplete) are not considered successful completion of a course.
Requirements for Preparatory Coursework
Students who have received a bachelor's degree and are taking preparatory coursework in order to gain admission to an IU East graduate program are permitted, if approved, to receive loans at the undergraduate level for up to a twelve month period.
Such students must list all the classes they will be taking over the next twelve month period as pre-requisites for admission to their IU East graduate program of choice. The IU East graduate program that the student wishes to enter must affirm that once the preparatory coursework is successfully completed, the student will, in fact, be admitted to the program. Please note that this is for coursework that must be completed prior to admission, not coursework to raise a GPA for admission purposes.
What happens if I repeat a course?
All attempts for a course count for completion rate monitoring as well as maximum time frame.
What happens if I fail to meet the Satisfactory Academic Progress (SAP) requirements?
A notice will be posted to your One account concerning your academic progress status. Additionally an email notice will be sent to your official IU email address. Your financial aid will be suspended until you meet SAP standards or have an appeal approved by the Satisfactory Academic Progress Appeals Committee.
What if I have extenuating circumstances?
Inability to attend classes due to lack of financial aid is not an extenuating circumstance.
You may reinstate your financial aid eligibility in two ways:
• Successfully complete coursework that improves your overall program GPA and/or completion rate to meet the SAP requirements. As noted earlier, degree-seeking students are evaluated on an annual basis and prior to summer if applicable.
Note: Students who are at or near the maximum timeframe cannot improve their status by continuing to take classes. Students in this category must always submit an appeal for aid consideration.
• Appeal to the SAP Committee. Information on how to submit an appeal is included in the SAP email notification. The SAP Appeal Form is located at the bottom of this page. You should schedule an appointment with your academic advisor in order to develop an academic plan for the upcoming academic year that will enable you to meet the minimum SAP requirements.
In addition to completing the appeal form, you are required to provide the following:
• Typed personal statement explaining:
- Extenuating circumstances beyond your control that led to your not meeting SAP, and, and
- What actions you are taking to ensure future academic progress
• Documentation to support your extenuating circumstance(s). Examples of extenuating
circumstances include (but are not limited to):
- A period of illness or injury,
- Death of an immediate family member,
- Family difficulties (illness or divorce),
- Military service.
Students who fail to meet these standards and have mitigating circumstances may appeal to the Office of Financial Aid and Scholarships by completing the appropriate Satisfactory Academic Progress Appeal form.
The Satisfactory Academic Progress Appeals Committee reviews each appeal to determine student eligibility for continued financial aid. The Satisfactory Academic Progress Appeals Committee reviews formal appeals within 15 business days of receipt. No deferments of Indiana University East charges will be granted during the review time frame. You may check your appeal status by accessing the SELF-SERVICE tab on One and monitoring your official IU East e-mail account.
If your appeal is approved you will be placed on a contract to monitor your progress and compliance with the terms of your approval. Your course selection, completion and grade performance will be monitored to make sure that you are compliant with your contract on a semester by semester basis.
Failure to make SAP
Students who fail to make SAP and who have an appeal denied can regain eligibility by meeting the criteria established above. However a student cannot regain eligibility simply by being out of school for a set amount of time or by paying for a set number of classes out-of-pocket.
Parents of students who are denied financial assistance by failing to meet these academic standards are not eligible for a Parent PLUS Loan.