Instructions for Electronic Pay Advices
Online Pay Advices
Indiana University requires Direct Deposit for all employees hired since 1997 except work study students who are exempted by federal work study regulations. This results in all employees getting a “pay advice” with their pay check information on it.
In an effort to minimize access to employee pay check information by a pay advice being lost or misdirected in the mail, the University has implemented electronic access to pay advices for all employees. This allows each employee who has an IU User ID to view and print his/her own pay advice. The only computer access needed is to the internet.
For employees in departments in which there is no computer access, there is a process for continuing the printing of paper pay advices. This process must be initiated by the supervisor/manager of the department.
If employees need copies of previous payroll stubs for mortgage applications, public assistance or housing updates, you may now print your own copies rather than waiting to get copies from Human Resources/Payroll.
If you have any problems accessing your pay advice on-line, feel free to stop in Human Resources in Whitewater Hall and we’ll help you to understand how it works.
How to Access Your On-Line Pay Advice
- Go to www.onestart.iu.edu
- Use your IU User ID and log on to One Start
- Go to Services Tab, scroll down to Employee Self Services. Look under the Payroll Heading for "View Paycheck."
Employees are responsible for completing all required paperwork in order to be paid. This includes:
- Federal and state tax forms
- The I-9 Department of Justice Verification of Employment Eligibility
- IU Personal Profile forms
- Direct Bank Deposit form
It is also the employee's responsibility to maintain current tax dependency, bank deposit, and home address information with the payroll department.
Hourly Employees and Support Staff
Hourly employees and support staff are paid biweekly. The payroll calendar indicates pay periods and pay dates. Payroll calendar is available on the FORMS page of our Web site. Timesheets are due in the payroll office on the Monday following the end of the payroll period. It is the employee's responsibility to complete all information on the timesheet and to submit it to their supervisor for signature. Incomplete timesheets will be returned to the department for completion. Timesheets received too late for processing will be paid on the next payroll.
Professional Staff and Faculty
Professional staff and faculty are paid on a monthly payroll schedule. Payday is the last business day of the month which reflects the pay for that month. The only exception is the December pay which will continue to be paid on the first business day in January. Ten-month academic employees are paid August through May with the final pay of the academic year on the last business day in May. Payments for summer courses are contracted separately and paid on a separate pay schedule. PAO Timesheets can be found under the FORMS page.
Adjunct faculty are paid monthly on the following schedules:
- Fall Semester: September through December - 4 pays
- Spring Semester: January through May including a final payment May 31st - 5 pays
Payroll Tax Withholding
Need help with your payroll tax withholding? If you have questions about how many dependents you should claim, have more than one job, or just want to understand how your withholdings are determined, go to the IRS Web site and use the IRS Withholding Calculator.
Ohio residents; please note that Indiana University is NOT an Ohio withholding agent. We do not withhold Ohio Income Tax. Ohio residents can complete a form to stop Indiana tax income withholding, but will need to pay Ohio taxes directly.
Direct Bank Deposit
Indiana University requires that all employees hired after October 1, 1997, (except work-study students) be paid by direct bank deposit. Employees may select any financial institution for direct bank deposit. Employees will receive a pay advice in campus mail to inform them of their earnings, deductions, and the amount of their deposit. It is the employee's responsibility to notify the payroll department of bank or account changes.