A faculty member on the tenure track is eligible for one sabbatical leave during each period of seven years' full-time service (including time on sabbatical, following the completion of his/her first six years of full-time service). The purposes of the sabbatical leave program are to provide time for faculty to do scholarly research and related travel and to allow faculty to keep abreast of developments in their fields. Faculty members who request sabbatical leaves are required to submit a proposal that substantiates that request. The faculty member must provide evidence that his/her request is consistent with the divisional and/or campus priorities/goals. Divisional requests are not to be reviewed as competitive. At all levels of review, recommendations shall be based on the merits of the application.[EFS 3/20/90] During the first full academic term following the sabbatical leave the faculty member will be expected to present a seminar. The seminar will report to the faculty, staff and students the faculty member’s sabbatical experiences and accomplishments. Scheduling of this seminar will be arranged through the Office of the Vice Chancellor for Academic Affairs.
[EFS 3/20/90] The following policy for budgeting funds for sabbatical leaves will be established:
- The Vice Chancellor for Academic Affairs shall be responsible for preparing the budget request. The Vice Chancellor for Academic Affairs shall circulate a sabbatical eligibility schedule for all faculty in the fall of each year.
- By January 31st, each Division shall submit to the Vice Chancellor for Academic Affairs a list of faculty who intend to apply in the fall for a sabbatical leave which is to begin the following academic year. The Vice Chancellor shall request from each academic division the sabbatical budget needed for that division. Each division shall determine its projected budget needs according to the following guidelines:
- Departmental/Divisional scheduling problems will be resolved by the Division, in consultation with the Vice Chancellor for Academic Affairs.
- In most cases, sabbatical faculty will be replaced by a one-year visiting faculty or when necessary by part-time instructors.
- Budgeting for sabbatical requests shall be made at no less than the appropriate adjunct instructor rate.
- The Vice Chancellor for Academic Affairs shall combine the divisional requests to determine the potential campus-wide sabbatical leave budget request.
- A budget line shall be established to support faculty Professional Development including Faculty Sabbatical leaves. If surpluses are generated in any given year, they shall remain in this line and will be applied toward the cost of future professional development needs.
- Eligible faculty members will make formal applications to their Division Chairperson during September of the year preceding the requested sabbatical.
- The Division shall forward recommended applications to the Vice Chancellor for Academic Affairs by October 1st of the year preceding the sabbatical.
- The Vice Chancellor for Academic Affairs is encouraged to forward the applications to the Research and Grants Committee for its review and recommendations. Applications shall be forwarded to the Chancellor's office by October 31st.
- By November 15th the Chancellor shall notify the applicant in writing as to the final recommendation on the application.
- In the case of a negative decision, a written explanation of the reasons will be provided to the applicant by the Chancellor.
- Illustrative Timeline
- 2 years before sabbatical: Fall -- Vice Chancellor circulates eligibility list
- Jan. 31 faculty indicates intention -- 1 year before sabbatical
- Sept submit formal application
- Oct. 1 applications received by Vice Chancellor Oct. 31 -- applications forwarded to Chancellor
- Nov. 15 Chancellor notifies applicants sabbatical year leave
- Fall -- go on sabbatical & return from sabbatical
- Fall -- present seminar
Faculty members who are granted a sabbatical leave are required to present a faculty colloquium at IU East during the first semester of their return concerning the subject of their study while on sabbatical.